Even if you have encountered them for the first time, it's likely that their use has left you confused.The normal way to display the non-printing characters is to click on the Show/Hide tool (it looks like it has a backwards P on it). Temporarily turn on the viewing of hidden formatting symbols by clicking the Show/Hide symbol.If your job heavily revolves around writing or formatting content, you might be well acquainted with how unnecessary paragraph marks become a nuisance. See Also: How do I add page numbers in Microsoft Word. Toggle Field Display Shift+F9 Toggle Full F11 Tool Shift+F1 Un Hang Ctrl+Shift+T Un Indent Ctrl+Shift+M Underline Ctrl+U, Ctrl+Shift+U Undo Ctrl+Z, Alt+Backspace Unlink Fields Ctrl+6, Ctrl+Shift+F9 Unlock Fields Ctrl+4, Ctrl+Shift+F11 Update Auto Format Alt+Ctrl+U Update Fields F9 or Alt+Shift+U Update Source Ctrl+Shift+F7 Word Left Ctrl+Left.They are shown as ¬.Please see below for a breakdown of the main features of PDF-XChange Editor. Optional hyphens are used to break specific lines of text. Notes: In contrast of other nonprinting characters, hidden text can be printed.See How to see/show a hidden text in a Word document and How to print a hidden text in a Word document. I could lead you through the whole diagnostic process, show you the reveal codes view and.See Check the document for hidden information and 11 Shortcut Keys to control font format. This will help you churn out well-formatted docs every time with ease.That means that some of your text is block protected and some isnt. So, we've compiled the below points to help you understand more about paragraph marks in Word and how to remove them.
Show Hidden Formatting Word Full F11 ToolPressing the Enter key while editing the document results in the word processor inserting a hard return. How to remove paragraph marks: Step-wise summaryA hard return or paragraph break is essentially the ending of a line and beginning of a new paragraph. Remove paragraph marks in Word - Find & replace paragraph marks How can you display paragraph marks in a document? You will find a pilcrow as shown below, select it by clicking on it. You can choose to display paragraph marks in your Word document.To do so, go to the 'Home' tab -> 'Paragraph' group. How can you display paragraph marks in a document?A backward 'P' symbol (¶), known as a 'pilcrow', is used to represent a hard return. This is also called 'word wrapping'. With a soft return, words that go beyond the right end of the text-box are automatically transferred to the next line, without having to press Enter. How to remove hard returnsOne direct way of removing paragraph marks in Word is to do it manually. You could also invoke a soft return via the keyboard shortcut 'Shift + Enter'. Soft returns are represented by an arrow which faces downwards then to the left side. With this function enabled, you can see where hard returns occur and spot where the text breaks at the wrong places.Hard returns tend to create all sorts of errors in the formatting of content.However, when word wrapping is enabled, soft returns make sure that your formatting remains intact. This function displays all the characters that won't be printed (hidden characters). Word for mac search for superscriptIn the 'Replace with' text box, insert the character you want to replace it with.Now, there may be some places where you actually want to retain paragraph marks, like at the end of a true sentence. 'Paragraph mark' will be shown at the top of this list.However, you could also just insert '^p' in the 'Find what' textbox to save time. Therefore, you would need to open the Find and Replace dialog box, click on 'More' and select 'Special'.A list of characters and symbols that you can find and replace in any line is shown here. Alternatively, you can use 'Ctrl+F' for 'Find' and 'Ctrl+H' for 'Replace.'Since it is a special display character and hence not available on most keyboards, you can't simply type in the paragraph mark inside the text box. Remove paragraph marks in Word - Find & replace paragraph marksYou can remove paragraph marks in Word by using the 'Find' and 'Replace' commands, which are present on the right side of the 'Home' tab. Cleaning the document in this way is tedious, though, and there is a simpler way of going about with it, as we explain in detail below. How to remove paragraph marks: Step-wise summaryTo sum it up, the following set of steps should help you easily remove paragraph marks in Word: Or, you could also do it one by one using 'Find next.'Step 3: Clean up the placeholders by copying them in the 'Find what' text box and inserting the '^p' in the 'Replace with' text box.Your document should now be good to go. You can do so either by using the 'Find next' option followed by 'Replace', or by using 'Replace All' to clean all at once.For removing the unnecessary hard returns from the document:Step 1: Simply enter a single '^p' in the 'Find what' text boxStep 2: Enter what you want to replace it with (for this, you could use a space or leave it blank) and hit 'Replace all'. It may be something like a set of asterisks (***) or any symbol of choice which isn't normally present in your text. You can then replace all such instances with a desired placeholder. In such a case, you'd need to find where there are two hard returns, at the end of the true sentences. You can also watch the video below to understand the process in detail. Do a quick review of your document to make sure the text is formatted wellThe above method can be used not only for Word, but for Excel and any other MS software you use. In case you deleted some of the paragraph marks you wanted to retain, find the placeholder you used and replace the desired ones with a paragraph mark
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